For the purpose of this SSRS Tutorial we will use SQL Server Reporting Services R2 but most of this tutorial should work with (apart from new. Creating a Report Server Project. Microsoft Reporting Services is the component of Microsoft SQL Server that provides an enterprise-ready You also learn how to build and use a report model for ad hoc reporting. If you have online reports into a single report for the purpose of producing a PDF document. Topic: SSRS Tutorial. SQL Server Reporting Services (SSRS) is a reporting tool developed by Microsoft that allows us to create, deploy and manage student.
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In this chapter, you'll learn how to use Reporting Services to produce your own reports. SSRS Tutorial: The Reporting Services Architecture. Reporting. Welcome to our SSRS Tutorial for beginners. Most of our content is developed using SSRS and most of it should be the same in R2. Use the following Report Builder tutorials to learn how to create basic to access a SQL Server Reporting Services (SSRS) report server.
Creating a Free Form Report Report Builder Follow the steps in this tutorial to learn how to create a free-form report from scratch. This report resembles a newsletter.
Format Text Report Builder Follow the steps in this tutorial to learn some of the many ways you can format text in your reports. Add a Column Chart to Your Report Report Builder Follow the steps in this tutorial to learn how to add a column chart with a moving average to a report.
Add a Sparkline to Your Report Report Builder Follow the steps in this tutorial to learn how to create a matrix and then add a set of sparkline charts to the matrix. Map Report Report Builder Follow the steps in this tutorial to learn how to add a map to a report.
Add a Parameter to Your Report Report Builder Follow the steps in this tutorial to learn how to customize the appearance and content of a report by using parameters. Creating Drillthrough and Main Reports Report Builder Follow the steps in this tutorial to learn how to create reports for a drillthrough scenario based on an Analysis Services cube. You will create the main report and enable it for drillthrough and the report that is the target of the drillthrough action.
Introducing Expressions Follow the steps in this tutorial to learn how to use expressions to concatenate, calculate, and lookup field values and show them a report.
You will also learn how to conditionally display different images and indicator states using expressions. Create a Quick Chart Report Offline. The new report will open up in Report Designer tool, at the Design tab. Second, we define the database for the FirstReportMan report.
On the left, you will see the Report Data window, used to manage the data sources, datasets and parameters of our report. At the top of the Report Data window, choose New Data Source… from the dropdown list, which will open the Data Source Properties window, where we can either create a new embedded data source or point to a shared data source. Figure 17 Third, we create the Dataset.
While the data source is the connection string, the dataset is the query definition. The ReportingDemoDatabaseScript. We can create a shared dataset or a dataset embedded in the report. Most of the time, the dataset will be embedded in the report.
There are some exceptions to this, for example, when we have a parameter list we use in multiple reports. Name the dataset Customers and choose to embed the dataset in the report. Select the ReportinDemo data source from the dropdown. Figure 18 We can repeat these steps to add multiple datasets to the report, but for now we only need the one. The Design tab is the physical Report Designer where we design the report i.
SSRS Development Tools
Click to Design tab of our FirstReportMan report. By default, the table shows a header row at the top, and a data or detail row at the bottom.
In the Report Data window, expand the Customers dataset, select FirstName and drag it to the first cell of the detail row of the table, then drag LastName into the second column, and CustomerStatus into the third.
When we drag each column into the data row of the table, SSRS make a guess as to what to call the row in the corresponding header. We can expand and shrink the size of the columns by highlighting and dragging. Figure 19 We can add additional columns to the table by right-clicking on one of the columns and selecting one of the two Insert Column options.
Alternatively, we can hover over the cell to see a popup list of fields from the dataset, and select DateOfBirth Figure 20 At this stage, we can click on the Preview tab to view the report.
We have lots of options such as adding background colors, changing the font or text color, adding italics or bolding, and more. In this example, we will change the background color of the header row. To format all the cells in the header in the same way, click one cell to make the table handles appear. Then select the entire row by selecting the handle: Figure 21 There are two ways to modify the properties.
The first is to open the Properties window F4 , where we can set background color, font, and so on. The other method is to use the formatting toolbar. Whichever way you choose, set the background color for the headers to your preferred color and choose the bold font style.
SQL Server reporting services (SSRS) documentation
Figure 22 Having formatted the header row, we can once again click on the Preview tab to view the report. Report headers and footers appear on every page of the report. A new band appears on the report above the body.
Select the textbox and modify the font and text style, as desired. Again, we can check our handiwork in Preview mode. Figure 23 Starting with the release, as well as applying formatting to a textbox, we can also apply multiple formats to the text within a textbox. Clicking the edge of the textbox selects the textbox. Clicking inside the textbox selects the text.
SQL Server Reporting Services (SSRS) Tutorial
Now there are two formats within one textbox. Field Formatting We can apply formatting to each detail field in the report table.
Right-click on the cell that contains the date of birth, choose Text Box Properties.
Next, navigate Number Date and then set the preferred format I used yyyy-mm-dd. For example, if the ruler is not visible, turn it on from Report View Ruler. Some of the report properties are also available in the Properties F4 window as well, but you may find that working in the Report Properties dialog is more convenient.
Setting up the report print settings is not intuitive, compared to other products. In the report Design tab you see your report with a ruler across the top.
Since I am in the US, my ruler is set up in inches by default. A standard sheet of paper is 8. The default setting in SSRS is to have a 1-inch or 2 cm margin all the way around the content area. So, at 8. If the report page is wider than 6. If there is just blank space in the extra area, you will get alternating blank sheets of paper when printed.
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On the Page Setup tab of the Report Properties dialog, we can change the report to Landscape if we wish, switch to centimeters, modify the paper size or the margins. To avoid spill-over when printing, make sure that the width of the report plus the right margin plus the left margin is less than the width of the paper size.
Figure 25 Adding parameters to a report There are two ways to add parameters to our reports. The first is simply to define parameters in the queries in the dataset, and then these will automatically be available as report parameters.
The second way is to manually add report parameters through the Parameters section of the Report Data window. We can use parameters to filter the data at the source, or for other reasons like giving the end-user control over one of the properties.
We could also have a parameter that is used for both functions. Parameters created by the dataset query First, we will set up parameters using a dataset query. You can either continue working with the same report or create a new one that is a copy of the original. Then right-click on the project name and select Paste. Rename the new report ParameterReport. Double-click the new report in Solution Explorer to open it in the designer.
In the Report Data window, navigate to the Customers dataset and double-click it to bring up the properties. The Dataset dialog box opens and allows us to edit the query for the dataset.
A parameter called StateCD should appear in the Parameters folder.
This parameter allows us to filter the data from the Customer table by State. Again, the ReportingDemoDatabaseScript. Switch to the Preview tab to view the report. Instead of the report just running and displaying all the data from the data source, there should be a place for us to enter a value for the StateCD parameter. Figure 26 To edit existing parameters, or to add new ones, switch to the Design tab of the Report Designer and expand the Parameters folder.
Double-click the StateCD parameter to bring up the properties. First, we are going to make the prompt a little more friendly. On the General page, change the Prompt value to State.
We can also provide a list of possible values for the parameter. Select the Available Values page and from here we can provide either a hard-coded list, or connect the parameter to a dataset.
The second method is the generally the best so that we can avoid the need to maintain the list manually. Close the parameter properties. To connect a parameter to a dataset, we first need to create a new dataset.
Open the parameter properties once again and select Available Values. Choose Get values from a query. Under Dataset, select StateList. For the Value and Label fields, select State. Figure 27 In this case, the Value and Label fields are the same.
The Value field is the field that the database needs for the query.You need to set three package properties: CheckpointFileName. We covered SSRS basics and several more advanted topis; we will try to add new SSRS tutorials frequently but if you have anything specific in mind let us know and we will try to add it as well. SSRS is really a comprehensive reporting platform whereby reports are stored on a centralized net server or set of servers.
When this occurs, the hierarchy descends to different levels for different drilldown paths. Always, prefer UBO method in realtime performance troubleshooting. This is a platform for Integration and Workflow applications. Figure 5 On the following screen, we configure the report databases. Need an account?
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